APTF CFMS Circular - Needful matter released by CEO, CFMS

ANDHRA PRADESH CENTRE FOR FINANCIAL SYSTEMS & SERVICES (APCFSS) COMPREHENSIVE FINANCIAL MANAGEMENT SYSTEM (CFMS)

CFMS Circular – 5                                                                         

Dt. 16.04.2018

Comprehensive Financial Management System (CFMS) is launched on 02.04.2018 and  currently  being  stabilized.  One  of  the  main  objectives  of  CFMS,  in  addition  to establishing a Single Source of Truth, is to promote efficiency and effectiveness in public financial management activities. APCFSS is the nodal agency for the implementation, sustenance and support of the CFMS program. Towards this, APCFSS  aims at providing seamless services to all the users of CFMS in a structured and focused manner. Every effort has been made to address the requirements of all the diversified departments and individuals. However, during the course of operationalization, users have been reporting issues. While some issues require a change to the design, majority of the issues are related to understanding, adoption, data related and above all patience. Attention, of all the HODs and users is invited to GO MS 40, wherein the Help Desk and issue resolution process is explained in detail. Based on the issues reported so far, the following resolutions and clarifications are being provided and all departmental users are required to make sure that they understand and disseminate the information to all users.

S. No.	Issue Reported	Requirement/Clarification
1	Audit jurisdiction of DTA in respect of salary and administrative expenses	As per G.O.MS. No.: 43, Dt. 27.03.18, all establishment expenditure bills of works departments shall be presented in the treasuries of respective jurisdiction. As per instructions of DTA in Cir. Memo No: H1/43/2018 Dt. 06.04.18, In respect of    work    charged    establishment,    to migrate  employee  data  and  to  furnish cadre   strength   separate   screens   are provided   in   HRMS   and   also   certified copies  counter  signed by the respective Works PAOs / APAOs have to be furnished to  the  respective  treasuries  to  enable works departments to generate pay bills of work charged establishment in HRMS. Similar  exercise  shall  be  undertaken  by the Treasury Officers and PAOs to transfer all  salary  related  records  i.e.,  Flyleaves, SLOs,   Govt.   Orders   etc.   to   respective Treasuries to facilitate drawl of salaries by these       departments       without       any interruption or inconvenience.

2.	DDO – HOA Mapping	In  respect  Budget  Controlled  HOAs,  the DDO – HOA mapping will be enabled once CBRO / BRO is issued to incur the expenditure.
3	Employee Challan Remittance	Employee  HR data  must  be loaded  into CFMS system to make payments of GPF/ APGLI/GIS etc. through employee challan tile. In case of employees who are working on deputation under  FS  terms and conditions,  their  parent  department should show these employees under “deputation out” category in the HR data. The autonomous organisations, where these employees are working have to provide the HR Data for creation of Employee  ID  in  CFMS  in order to make remittance through employee challan tile.
4	Confirmed HR Data – Issues – Request for inclusion of new employees – Movement of employees across offices due to transfers/promotions etc.	After  conformation  of  HR  data  in  FD portal by HOD, this confirmed data is uploaded in to CFMS. To make  changes to  the confirmed  and uploaded data to CFMS, the same has to be carried out in CFMS only. For this, the concerned  DDO  has  to  create  a  ticket, with supporting documents as evidence, in CFMS HELP DESK through registered logins.
5	Beneficiary / Vendor Creation	To  register  beneficiary  in  CFMS,  First, Head of the office has to authorize any position in the office for creation of request in “Others” Tab. Whoever has been assigned with the responsibility for Beneficiary creation will have the Tile “Beneficiary Creation Request “in their login. By clicking this tile and fill-in the required details and saving will lead to creation of request for Beneficiary. After creation of request, Beneficiary will be created within 2 hours. The status of Beneficiary can be viewed in “Beneficiary Search “under Expenditure Links in CFMS Home Page. DDO as Beneficiary is automatically created and there is no need to submit

		request for DDO Beneficiary Creation.
6	CBRO issues	While distributing the Budget, HOD shall confirm whether the distribution for that particular HOA shall be done either through SCO or to direct DDO. Once distribution done in a particular way, it cannot  be  changed  further  in  that financial year. i.e. If the distribution done through SCOs for a particular HOA, later, budget cannot be distributed directly to DDOs for that HOA, it should be done through SCOs only, same is the case with Direct DDO distribution first.
7	Workflow Issues.	Head of the Office shall configure Work Flow for Bill submission in CFMS. Unless this workflow is configured, the bills related to employee which will be originated in Legacy HRMS and submitted to  CFMS  through  interface  will  be rejected with a message “Submitter Not Maintained “. Every treasury officer shall maintain the workflow   for   Bill   Approval   in   CFMS. Unless and Until this workflow is maintained, DDO cannot submit the bills in CFMS, message of “Approver Not maintained”  for  this  DDO  will  be displayed. Hence it is mandatory both for DDO and Treasury  to  configure  the  workflows  in the respective Offices.

Chief Executive Officer

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