Municipal employees arriers paying guidelines

File No.MAU02-11 024/32/2018-J SEC-CDMA 

Roc. No.11024/32/2018-J SEC(1022329/2018-Jl), 

Dated: 24/08/2018

CIRCULAR

Sub: Municipal Administration Department - Establishment - Arrears of Pay and Allowances and Pension claims payable for the period prior to 31.03.2009- Certain discrepancies noticed - Certain instructions issued - Issued - Regarding.

Ref:

1. G.O.Ms.No.300 MA&UD (GI) Dept., dt.02.05.2009.
2. This office Endt.Roc.No. IS6141200S/J2, dt.05.05.2009.
3. G.O. Rt.No.2597 Fin. (Budget.II) Dept., dt:21. 10.2014.


1. The attention of all the Commissioners of Urban Local Bodies in the State is invited to the subject and references cited. In the reference I st cited (copy enclosed), Government have issued the operational guidelines for payment of salaries and pensions and other retirement benefits to the Municipal Employees/Teachers through treasuries under Detailed Head 0 I0 Salaries and to the head of Account 2071 Pensions respectively on par with Government employees. As per para 2.13 of the said guidelines, Government have directed that tbe arrears of pay and allowances of pension claims payable for the period prior to 31.03.2009, shall be drawn from Treasuries based on spec ific sanction orders from the Commissioner and Director of Municipal Administration, AP., Guntur, Accordingly. the said guidelines have been communicated to all the Commissioners of ULBs and RDMAs in the State..
2. 2. Tn the reference 3rd cited (copy enclosed), after enactment of AP. State Reorganization Act, 2014, Government have issued certain guidelines to be adopted for claiming the payment of arrear claims and bills prior to the appointed date i.e.02.06.2014. As per these guidelines, the sanctioning authority shall clearly indicate the apportionment of the liability regarding Pay & Allowances bills (Salaries, Arrear Claims of increments, Fixation etc.) and Leave Salary, between the States of Andhra Pradesh and Telangana, in the population ratio, ie., 58.32 & 41.68, respectively.
3. 3. In this connection, the undersigned had noticed the following in respect of the arrear bill proposals of the employees and pensioners prior to 31.03.2009 received from the Commissioners of respective ULBs;
   • Most of the Municipal Commissioners, without proper verification, they are sanctioning the proceedings duly regularizing the services of the incumbents in absconding/suspension cases, sanctioning leaves to the incumbents those who are ineligible and accordingly fixing the pays to the incumbents.
   • Further, they are also not submitting the sanction orders i.e.GO I proceedings i.e. regularization orders from competent authority in case of absconding/suspension, leave sanction proceedings in case of eligible and available leave from the competent authority, attendance particulars in case of duty period duly certifying the authenticity of the proposal based on record, as the case may be for which the arrear bill proposals are submitting.
   • They are not following the guidelines issued in G.0.Ms.No.300 MA, dt.02.05.2009 and G.0.Rt.No.2597 Fin. (Budget.II) Dept., dt21.10.20l4.
   • They are submitting the arrear bill proposals not only for the period prior to 31.03.2009, but after 01.04.2009 also which is not required administrative sanction of the DMA as per G.O.Ms.No.300 MA&UD (GJ) Dept., dt.02.05.2009.
   • They are submitting the arrear biU proposals without apportionment of the liability regarding Pay & Allowances bills (Salaries, Arrear Claims of increments, Fixation etc.) and Leave Salary, between the States of Andhra Pradesh and Telangana, in the population ratio, ie., 58.32 & 41.68, respectively as per G.0.Rt.No.2597 Fin. (Budget.II) Dept., dt:21.10.2014 .
   • They are not submitting the arrear bill proposals in APTC form 47 & 40 properly.
4. 4. Therefore, all the Commissioners of Urban Local Bodies (except VMC & GVMC) & all the RDMAS in the State are hereby instructed to follow the following instructions scrupulously while corresponding the arrear bill proposals in respect of the employees and pensioners;
   • i. The concerned MC shall verify thoroughly such kind of requests for sanction with regard to regularization, leave sanction & fixation of pay in respect of the arrear bill proposals of the employees and pensioners, if otherwise they are competent.
   • ii. Before sending arrear bill proposals to the concerned RDMA ensure that, whether proper sanction orders i.e.GO / proceedings, obtained/sanctioned as per rules in vogue, duly verifying the S.R., leave account and eligibility criteria, as the case may be for the proposed claim.
   • iii. After through check/verification, the Commissioner of concerned ULB has to submit the arrear bill proposals for the period prior to 31.03.2009 only according to the G.0.Ms.No.300 MA, dt.02.05.2009 duly apportionment of the liability regarding Pay & Allowances bills between the States of Andhra Pradesh and Telangana, in the population ratio, ie., 58.32 & 41.68, respectively according to the G.0.Rt.No.2597 Fin. (Budget.ll) Dept., dt:21.10.2014.
   • iv. Submit the arrear bill proposals in APTC form 47 & 40 properly in full shape with proper justification of the proposal to the concerned RDMA
   • V. After receipt of arrear bill proposals prior to 31.03.2009 from the concerned Commissioners, the concerned RDMA has to verify the bill thoroughly keeping in view of the above points, if satisfied then submit the proposal duly counter signed by the concerned RDMA in the appropriate places with justification of the proposal to the DMA for administrative sanction of the claim.
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5. 5. Further, all the Commissioners of the ULBs concerned are also instructed to examine scrupulously the claim of the arrear bills in respect of the employees and pensioners for the period after 01.04.2009 duly following the guidelines issued by the Government in G.0.Ms.No.300 MA&UD (GI) Dept., dated.02.05.2009, since the concerned Commissioner is the competent authority for claiming of the arrear bills after 01.04.2009. Before claiming the bill, the Commissioner of respective ULB shall ensure that, whether the bill claiming is according to the proper sanction order as per rules in vogue and duly keeping in view of the above instructions also. Any excess payment noticed later on, disciplinary action will be initiated against the concerned offic ials as per APCS (CC&A) Rules, 1991 besides filing criminal case, as the case may be.
6. 6. Any deviation noticed in implementing the above instructions, disciplinary action will be initiated against the erring officials as per APCS (CC&A) Rules, 1991.


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